NOTICES

May 01, 2025

Dear Members of the Lake Williams Beach Association,

Enclosed you will find notifications of the remaining LWBA Board of Directors and General Membership Meetings. The Board has agreed to a rescheduled Membership Special Meeting to vote on an update to the estimate and scope of Beach 1 Project and include the 2025 Annual Meeting Notice, Agenda and Proxy.

Meeting Details:

Rescheduled Special Meeting for Beach 1 Project and Preliminary Budget Discussion
1. May 18th at 1pm, Lebanon Community Center
Board of Directors Meeting
1. May 21st at 6pm, at The Acre
2025 Annual Meeting
1. June 1st 1pm at the Fire Safety Complex

It was voted by the Board that a special meeting prior to our annual meeting would be beneficial for multiple reasons. The Board would like to gain alignment on the Beach 1 improvements, which previous meetings have been cancelled due to inclement weather and participation from a Board quorum which can be challenging during our winter months. However, the LWBA Board of Directors, of all volunteers, have met almost monthly throughout this past year and are looking forward to receiving a vote from our membership on Beach 1 next steps. This vote will give the board a more accurate assessment for the 25-26 budget and help determine our 2025 annual tax assessment. Additionally, all previous minutes and the latest financial info are available on LWBA.org.

If you are unable to attend, we kindly request you to assign a proxy who can represent your views and cast your votes. Proxy forms are included for both remaining LWBA Members meetings, so ensure that you review the top of each page for details and descriptions. Please read it carefully as the format may be updated from previous forms.

As members of our association, your input and engagement play a vital role in shaping the future of our community. These meetings provide opportunities to voice your opinions, express concerns, and collectively decide on the updated budget. We look forward to your active involvement in this important discussion. We also have put together an electronic survey to gather member contact data to improve electronic communications going forward, as well as to gather member opinions on a variety of topics. The link is pasted below and will also be available on the website and be advertised using all available outlets. So that the board can review the results of the survey at their meeting to be held on May 18, please respond to the survey by Saturday, May 17.

LWBA 2025 Survey: https://forms.gle/qELMapGmXj2HQaKt7

If you have any questions or require further information, please do not hesitate to reach out to us at Lakewilliamsba@gmail.com. Thank you for your continued support, and we anticipate your presence at the Special Meeting and Annual Meeting.

Sincerely,

The LWBA Board of Directors

~~~~~~~~~~~~~~~~~~~~

Notice of General Membership Meeting: Beach 1 Quote Update

WHEN: 1:00 PM, Sunday, May 18th, 2025

Venue: Lebanon Community Center, 872 Trumbull Highway, Lebanon

Dear Members of the Lake Williams Beach Association,

We are pleased to announce a Special Meeting of the association to discuss and vote on an update to the estimate and scope of the Beach 1 project. We received input from the membership for the Beach 1 project from the June 2, 2024, annual membership meeting and board meetings throughout the year.

When the proposed plan was brought to the Town of Lebanon, we were told that the Town Planning and Zoning and/or Wetlands would require a detailed topography survey to understand pre and post grading, showing drainage and flood storage in order for us to proceed with the Beach 1 project.

Prior to the board moving forward with this increased scope and additional cost, we would like to have all members participation in deciding on a path forward for the project and current allocated budget. Your participation and input in this decision are of utmost importance. To be fully informed prior to attending the meeting or completing a proxy, we invite members to review the minutes from the Board of Directors meetings this year regarding Beach 1 as well as the minutes subject to approval per the agenda below. This vote will give the board a more accurate assessment for the 25-26 budget and help determine our 2025 annual tax assessment. Additionally, all previous minutes and the latest financial info are available on LWBA.org.

AGENDA

1. Call to order

2. VOTE on Beach 1 Project

3. Budget Hearing/Discussion (watch website and bulletin boards for updated financial information)

4. VOTE to adopt Definition, Mission & Values Statements (on website and bulletin boards)

LAKE WILLIAMS BEACH ASSOCIATION DEFINITION:

The Lake Williams Beach Association (LWBA) was created in 1953 by the State of Connecticut (SA53-214) as a special act district for specific properties outlined in the deed, within the Town of Lebanon, Connecticut. The original Deed and Charter are on file with the Connecticut State Legislature. The LWBA is governed by these foundational documents as well as its Bylaws. The LWBA owns four properties in the district known as First Beach, Second Beach, Third Beach and The Acre.

~~~~~~~

LWBA MISSION STATEMENT:

The mission of the Lake Williams Beach Association is to enhance the quality of life for its members through the stewardship of its

assets, while prioritizing health and safety, fairness, and community.

~~~~~~~

Values:

Act in the best interest of the association

Promote and facilitate participation of all members

Conduct business transparently, ethically and with integrity

Represent interests in a respectful, objective and impartial manner

Protect property values and practice prudent financial management

5. Survey Results & Membership Feedback (Link on website open through May 17)

6. Open Board Positions & Roles (draft roles on website)

7. VOTES on Approval of Minutes

a. Annual Meeting June 2, 2024 (on website)

b. Special Meeting September 4, 2024 (on website)

8. Adjournment

If you are unable to attend, we kindly request you to assign a proxy who can represent your views and cast your votes. A proxy form is included. Please note that a “Yes” vote does not necessarily mean an increase to taxes. Read the proxy carefully as the format may be updated from previous forms.

As members of our association, your input and engagement play a vital role in shaping the future of our community. This meeting provides an opportunity to voice your opinions, express concerns, and collectively decide on the Beach 1 Project. We look forward to your active involvement in this important discussion.

If you have any questions or require further information, please do not hesitate to reach out to us at Lakewilliamsba@gmail.com. Thank you for your continued support, and we anticipate your presence at the Special Meeting.

Sincerely,

Jon Vigurs, President

~~~~~~~~~~~~~~~~~~~~

Board of Directors Meeting

May 21, 2025, 6PM

LOCATION: LWBA – “THE ACRE”

Call to Order
Vote on previous minutes
1. April 16, 2025
Reports
1. Finance Committee
  1. Treasurer’s Report & Budget Review
  2. Tax Collector update & Discussion
  3. 2024/2025 Audit Updates
2. Beach & Properties
  1. Update on 2025/2026 Spring Cleanup/Mowing quotes
  2. LWBA Sign Quotes
3. Annual Picnic
  1. Suggested Date and Planning
4. By-law committee
  1. Legal Questions Review
  2. Deed Update / Info Gathering
  3. Charter Update / Info Gathering
  4. By-Laws Update & Next Steps
LWBA Website & Email
1. Correspondence & Updates
Old Business
1. Encroachment Update
2. Board of Director Role Definitions
3. Board of Directors Procedures/Play Book
New Business
1. Beach 1 discussion / Special Meeting Results
2. Discuss Member Survey feedback
3. Officer Nominations & Interested Individuals
4. Zoom Options/Update for Future BOD Meetings
Open Discussion
Next meeting date / Closing comments
Adjourn

~~~~~~~~~~~~~~~~

Annual Membership Meeting June 1, 2025, 1:00 PM

LOCATION: Fire Safety Complex

23 Goshen Hill Rd - Lebanon

1. Sign in - Check in voters and proxy forms before start of meeting

2. Call to Order

3. VOTE to approve minutes from May 18th Special Meeting

4. Reports

Finance Committee
1. Treasurer’s Report
2. Tax Collector Report
3. Auditor’s Report
Beach & Properties
1. Beach 1 Updates
Annual Picnic
By-law committee

5. LWBA Website & Email

Correspondence & Updates

6. Old Business

Encroachment Update

7. New Business

8. VOTE on Budget for 2025-2026 (as recommended by BOD 5/21 & posted 5/22)

9. VOTE on Tax Rate for 2025-2026 (as recommended by BOD 5/21 & posted 5/22)

10. Nomination and VOTE to Elect Board of Directors Positions:

2025-2026
1. President
2. Vice President
3. Secretary
4. Treasurer
5. Tax Clerk
2025-2027 (Joe Jankowski and Jim Russo both mid-term 2024-2026)
1. Director
2. Director